ELATE 2023 Attendee and Presenter FAQ - National Council of Teachers of English

Attendee and Presenter FAQ

Event Locations

Conference Badge, Program, and Meal Card Pick-Up

Note: Check-in/out for the GSU Dorms is located at University Commons, 141 Piedmont Ave NE. Visit the dorm information page for details.

Conference Schedule and Program

Housing

  • Dorm room registration at GSU is now closed. For those that registered for dorm rooms, learn more about dorm housing.
  • ELATE Special Group Rate: $129/night plus taxes and fees at the Holiday Inn Express & Suites Atlanta Downtown, 111 Cone St NW #2c, Atlanta, GA 30303. Guests must book their reservations by June 26, 2023, in order to take advantage of special group rate. Book online or call the toll-free Reservations Number to book a reservation 1-800-465-4329. Let the Reservations Representative know that you are booking a room at the Holiday Inn Express & Suites Atlanta Downtown with the special group code ESC.
    • Guest must provide a valid credit card at time of booking. If guest is planning on using a company check, check must be received 14 days prior to arrival. The Guest Name and Confirmation number must be written on the memo portion of the check.
    • Guest must call and cancel 48 hours prior to arrival to avoid the cancellation penalty of the first night’s room and tax.
    • Hotel will authorize the first night’s room and tax 48 hours prior to arrival.

Meals

ELATE Summer Conference registration includes the following meals in Piedmont Central Dining Hall. The opening reception on Thursday, July 6, at 5:00 p.m. in the College of Law will include light fare and refreshments.

  • Friday, July 7 – Breakfast (7:30–8:45 a.m.) and Lunch (11:45 a.m.–1:15 p.m.)
  • Saturday, July 8 – Brunch (11:45 a.m.–1:15 p.m.)
  • Sunday, July 9 – Brunch (11:30 a.m.–2:00 p.m.)

Note: Each attendee will receive a meal wristband at badge pick-up or dorm check-in. These wristbands MUST be returned to an NCTE staff member or ELATE conference planner before you depart the Georgia State University campus. Dorm registrants may give their bands to GSU housing staff at University Commons during check-out.

Parking

Georgia State University visitors can park in G Deck, K Deck, N Deck and T Deck for $10 Monday–Friday and generally free on the weekends. G Deck is closest to the College of Education and Human Development. These decks are only available for daily parking not overnight parking. Street parking is also available and is free on the weekend.

University Commons also has a parking deck that is available for overnight parking ONLY for those staying in the dorms. For those staying at the dorms, you can pay through this website for $5 per day or $25 for a weekly pass. Make sure you have pre-paid before you arrive and note “ELATE” in the group name field when paying your fee.

Attire

The ELATE Summer Conference is more casual than other national conferences (e.g., NCTE or AERA). Presenters’ clothing tends to range from a t-shirt and jeans to more formal attire. You should wear shoes that are comfortable for walking. Also, wear layers since it will likely be hot outside and cool indoors. Most presentations take place in a medium-sized classroom with a standing desk, LCD projector, and screen at the front. Presenters tend to stand at the front, although chairs are available if they prefer/need to sit.

For Presenters

Presentation Timing: For combined sessions, we suggest splitting the time between presenters—leaving at least 10-15 minutes for Q&A.

Content:

  • If you are presenting in a workshop, real talk session, or re-mix session, the expectation is for high audience interaction.
  • Panel presentations and roundtable presentations tend to be more traditional with each presenter giving a brief presentation using a slideshow. However, especially at the ELATE summer conference, presenters often decide to include more audience interaction and engagement in panel presentations and roundtable presentations.
  • All sessions should include opportunities for audience members to engage with presenters, such as through a 10-15 Q&A at the end of the session. Presenters may also decide to pose questions to audience members and have then discuss in partners or small groups; provide writing time on a prompt; include an opportunity for audience interaction with music, art, videos, current events or poetry; or other less traditional presentation components.

Accessibility: All presentations should consider universal design principles such as using large fonts on slideshow presentations and captioning videos.

Technology: Wireless internet will be provided by Georgia State University. Each room will have a screen, projector, and sound. You will need your own adapter if you plan to connect your laptop.

Back-Up Plans: Just in case we experience technical difficulties, presenters are asked to prepare a low-tech version of their presentation (e.g., print 10 copies of your slideshow).

Resources for Presenters: The University of Washington has prepared this valuable resource for creating presentations that may be useful for those attending ELATE this summer: https://www.washington.edu/doit/presentation-tips-0